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Translations:



Öğrenim Hareketliliği



Under the Student Mobility for Studies (SMS), students can spend a semester or a year in a partner university.

Mobility Duration: from 3 to 12 months (including a complementary traineeship period, if planned).

The same student may participate in mobility periods totalling up to 12 months maximum per each cycle of study (bachelor, master, Ph.D.), independently of the number and type of mobility activities. Participation with a zero-grant from EU funds counts as well towards this maximum duration.

Application Requirements

In order to apply, students must

   • Be a citizen of the Turkish Republic or an international student enrolled in a full-degree program at ASBU;

   • Have completed at least the first year of their studies in their faculty (Students studying in the English Language Preparatory Programme are not eligible to apply);

   • Have a GPA of 2.20/4.00 or over (for undergraduate students)/ Have a GPA of 2.50/4.00 or over (for masters and Ph.D. students)

   • Have a proficiency level of minimum B2 in English (if the host university has a language of instruction different than English, students must document their level of proficiency in that language);

   • Have a course load of minimum 30 ECTS (if mobility is planned for one semester) or minimum 60 ECTS (if mobility is planned for the whole academic year);

   • In case of previous participation in the Erasmus+ Programme at the same cycle (bachelor/ master/ Ph.D.), the total duration of completed and planned mobilities may not exceed 12 months. For example, an undergraduate student, who has previously participated in Mobility for Traineeship for 6 months, may not apply for Mobility for Studies for two semesters as an academic year lasts more than 6 months.

Application

Students, who decide to visit and study at a partner university, should start planning early. They should:

   1. Attend one of the Erasmus Information Sessions organised by the International Office;

   2. In cooperation with their deparment coordinator, decide on:

      a. The most suitable semester to go for an exchange;

      Remark: As transfer of the courses will be required after arrival, it is strongly recommended to choose the semester with high number of elective courses.

      b. The most suitable programme to apply;

      Remark: Students are required to go through the partner list, choose among the higher education institutions, with which their department has an agreement. They are also in charge of checking

      i. the language of instruction

      ii. the courses offered by these universities in the semester they would like to study and make their decision in accordance with

        • their language proficiencies as well as

        • the match between their departmental curricula and the offered courses at the host university.

   In the application form, 3 universities should be indicated in order of priority.)

   3. Follow the International Office’s open call for application. Complete the application form and submit it along with the required documents before the application deadline.

   4. Take the English Proficiency Exam for Exchange Programmes, which is given once a year by the Basic English Unit;

   5. Once they are selected as a participant, they should, in cooperation with their Department Coordinator, complete their course selection and make necessary arrangements for credit transfer;

   6. Arrange their travel and accommodation, open a Euro account in a bank, apply for visa, get a valid health insurance and the like.

Important Notes:

   1. Selected students have to attend the Orientation Programme hold by the International Office before their departure;

   2. Students have to take the Online Linguistic Support (OLS) before and after their mobility. Students, who fail to fulfill this condition may be asked to refund the grant that they received during their Erasmus mobility period;

   3. Students agree to fulfill their commitments regarding the Exchange, including but not limited to obeying deadlines, submiting required documents, attending relevant trainings, following the requests and rules of the host university and the like;

   4. Please note that following the announcement of the placement and grand allocation results, selected students will have 30 days to waivetheir participation in the Erasmus+ Program. If students cancel their mobility at a later date,10 points will be deducted from their grades in their applications to Erasmus+ Program in the following years;

   5. Students, who are not able to attend the program for any reason, should promptly inform the International Office by submitting their letter of waiver;

   6. Please note that Erasmus students ideally should take 30 ECTS credits per semester. However, they are free to take between 25 and 30 ECTS credits and should pass at least 20 ECTS credits. Students, who fail to fulfill this condition may be asked to refund the grant that they received during their Erasmus mobility period;

   7. Students who would like to extend their stay should inform the International Office 45 days prior to the end of their mobility. Both receiving institution and ASBU should agree on the extention. The agreement and the necessary revisions should be completed at least 1 month before the end of the duration of activities and the extended duration should follow the ongoing period without interruption (holidays and recesses between periods are not considered as interruptions);

   8. Students, who applied and are selected to participate in the Erasmus+ Program SMS for full year, can request to shorten their stay and return at the end of the first semester by submitting their letter of waiver at least 45 days before spring semester begins at ASBU.

   9. Change in the exchange period and extension of study duration are only possible for the same academic year, hence, students starting their studies in the spring semester can not ask for postponing their study period or extending their stay.

   10. Please note that in the case of return without completing the minimum duration and without a force majeure (such as extenuating circumstances, familial reasons, health issues, natural disasters) will result in refund of all Erasmus grant received;

   11. Students must obtain required insurance policy coverage prior to their departure. Health insurance is obligatory for Mobility for Studies;

   12. No grant will be paid to the student for durations outside the guest institution (city / country) exceeding 1 week, excluding public holidays observed at this institution, i.e., during the normal conditions under which a study or a traineeship should be pursued. If a payment has already been made, the student will be requested to reimburse the institution for the grant amount corresponding to this period;

   13. Students, who fail to fill in the participant survey on their return will be subjected to a deduction of no less than 20% of their grant.

   14. The mobility of students failing to submit documents proving their participation (Certificate of Attendance and Transcript of Records submitted on their return) is considered invalid and no grant will be paid to the student, while the grant paid at the beginning of the programme will be withdrawn.

Selection Committee and Criteria

The selections are made by the Erasmus Commission, composed of Department Coordinators.

In line with the regulations of the Turkish National Agency, in participant selection, 50% of the cumulative GPA by the time of application and %50 of the score obtained at English Proficiency Exam for Exchange Programmes are taken into account. Points may be added or deducted in the following cases:

CriteriaWeighted Points
Cumulative GPA 50% (over a total of 100 points)
Language Proficiency 50% (over a total of 100 points)
Childrens of martyrs or war veterans +15 points
Students with disability (disability has to be documented) +10 points
Previous participation in the Erasmus+ Student Mobility Programmes (with grant or with zero grant) -10 points for each mobility
Mobility in the country of citizenship -10 points
Withdrawal from the Erasmus program after the deadline -10 points

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